If you search GorillaDesk pricing today, page one will tell you the entry plan costs $49 a month. It will also tell you it costs $65 a month, and $165 a month. Three different numbers, a 3.4x spread, on the same product on the same day.
They also disagree about what you are being charged for. One page says technicians. One says customers. One says user seats. The vendor bills on none of those.
We read GorillaDesk's own pricing page on 6 September 2026, pulled the full price table out of it, and checked every third-party page ranking above position 20 against it. This is what the software actually costs, what the cheap plan leaves out, and what the difference is worth on a real lawn care book.
What GorillaDesk costs in 2026
Three plans. Prices below are for one route — the smallest possible account — taken directly from the vendor's pricing page on 6 September 2026.
| Plan | Monthly | Annual | Annual as monthly |
|---|---|---|---|
| Basic | $49 | $539 | $44.92 |
| Pro | $99 | $1,089 | $90.75 |
| Growth | $149 | $1,639 | $136.58 |
There are no setup fees and no contracts. Monthly plans are month-to-month and can be cancelled any time. There is a 14-day free trial with no card required. Seasonal businesses can freeze the account instead of cancelling, which is a genuinely useful thing to be able to do in January and which most of this category does not offer.
Annual plans are billed for the whole year up front, and the vendor's own FAQ notes that adding a schedule mid-year means contacting their Customer Success team rather than clicking a button.
You are billed per route, not per user
This is the single fact that decides whether any published GorillaDesk price applies to you, and it is the fact most of page one gets wrong.
GorillaDesk's unit is a route — a schedule assigned to a technician. Their FAQ resolves it with one question: do your technicians ride together, or solo?
- Riding solo. Every tech works their own stops, so every tech needs their own schedule. Five solo techs is five routes.
- Riding together. A two-person crew shares a truck and a stop list, so the schedule belongs to the crew leader. Two crews of two is two routes, not four.
Users are separate, and free. The vendor's own wording: users are anyone with access to the software, but only users assigned to a schedule need a paid seat, so you can have unlimited free users on any plan. Office staff, a bookkeeper, a spouse doing invoices at night — none of them cost anything.
For a landscaping business that runs crews rather than solo techs, that is a real structural advantage over per-seat pricing, and it is worth saying plainly. A four-person operation running two two-person crews pays for two routes. On per-user software the same four people are four seats. That is the one place where GorillaDesk's model is straightforwardly better than most of what it competes with, including us.
Page one cannot agree on the entry price
We fetched and read every ranking page that publishes a number, rather than reading their search snippets. Here is what each one actually says.
| Source | Rank | Dated | Entry price | Billing unit |
|---|---|---|---|---|
| GorillaDesk pricing page | 2, 3, 8 | read 6 Sep 2026 | $49 | per route |
| FollowUp CRM | 6 | — | $49 | per route |
| FieldServiceSoftware.io | 5 | 12 May 2026 | ~$49 | "user seats" |
| Capterra | 9 | updated 26 Aug 2026 | $49 | not stated |
| TooledUpPro | 10 | updated 21 May 2026 | $65 | per technician |
| FieldCamp | 14 | updated 3 Aug 2026 | $165 | per customer count |
Four things fall out of that table.
The entry price ranges from $49 to $165. A buyer who lands on the fourteenth result and a buyer who lands on the fifth are shopping for the same software at 3.4 times the price.
Only one third-party page gets the billing unit right — FollowUp CRM, which states that GorillaDesk "bases its pricing on routes rather than users," names $49, $99 and $149 correctly, and notes that office users are unlimited. It is also the only one of the six that is a rival vendor's comparison page rather than a review or directory site. On this query, the software directories are the sources that get it wrong.
Capterra publishes Growth at $299. The vendor's live page says $149. That is a $150 per month, $1,800 per year overstatement on a listing whose own page says it was updated on 26 August 2026, eleven days before we read it.
TooledUpPro publishes a tier that does not exist. It lists "Basic ~$65, Pro ~$145 for up to 5 technicians, Business ~$245 for 10+." The vendor's third tier is called Growth and costs $149. And if those five technicians ride solo, they are five routes, which puts Pro at $299 — $154 a month, $1,848 a year above the figure published. The same page tells readers annual billing "typically saves 10–20%." It saves 8.33%, exactly, which we will come back to.
FieldCamp is the most striking, because it disagrees with itself. It publishes a customer-count ladder — $165 up to 600 customers, $265 up to 1,200, $375 unlimited — and elsewhere on the same page says pricing "starts at $49/month." GorillaDesk publishes no customer-count limit on any tier. Two of the three numbers describe an axis the vendor does not bill on.
What the $49 plan leaves out
"Starts at $49" is true and, for a lawn care business, close to useless. Here is where the tier line actually falls, from the vendor's own feature lists.
| Capability | Basic $49 | Pro $99 |
|---|---|---|
| Scheduling, invoices, estimates, work orders | Yes | Yes |
| Route ordering | Basic routing, capped at 25 stops | Drive Matrix, real street drive times |
| Recurring invoice frequencies | Yes | Yes |
| Automated subscription billing (card on file) | No | Yes |
| QuickBooks Online sync | No | Yes |
| Customer portal and online booking | No | Yes |
| Review generation | No | Yes |
| GPS tracking, time clocking, Zapier, API | No | Yes |
Two of those rows decide the plan for most lawn care buyers.
QuickBooks Online sync is a Pro feature. If you came to this software because you are running your books in QuickBooks and want your invoices to land there without retyping, your entry price is $99, not $49. That is the whole ballgame for a lot of operators, and none of the pages quoting "$49" mention it. If that is your situation, our guide to QuickBooks for landscapers covers what the sync actually has to do.
Route optimisation is a Pro feature, and one page-one source says the opposite. FieldServiceSoftware.io tells readers that "route-optimization and recurring-service features [are] baked into the standard tier rather than gated behind premium plans." The vendor's Basic list reads "Basic Routing (limited to 25 stops) — get the best order of jobs up to 25 stops at a time." Pro adds "Routing with Drive Matrix," which uses real-time street routing and drive times. So optimisation proper is gated, and the claim is inverted on the exact feature a route-dense mowing business buys the software for. The recurring half of that claim is closer to right: Basic does carry advanced invoice frequencies and triggered automations, so recurring invoicing is there. Automated subscription charging is not.
Whether the 25-stop cap bites depends on your stop times, and it is worth being honest about that rather than treating it as a scandal. At 40 minutes a stop — a full-service book with edging, blowing and cleanup — a crew does about 13 stops in a nine-hour day, so 25 is two days of work and the cap never fires. At 20 minutes a stop, a tight mowing-only route in one subdivision, a crew clears 24 to 27 stops in a day and sits right on the line. Dense mow routes hit it. Full-service books do not.
The ladder: what each extra crew costs
Prices scale with routes, and the curve is not a straight line. This is the published ladder, monthly, for the two tiers a landscaping business will actually shop.
| Routes | Basic | Pro | Gap |
|---|---|---|---|
| 1 | $49 | $99 | $50 |
| 2 | $99 | $149 | $50 |
| 3 | $149 | $199 | $50 |
| 4 | $179 | $249 | $70 |
| 5 | $209 | $299 | $90 |
| 6 | $239 | $349 | $110 |
| 8 | $299 | $449 | $150 |
| 10 | $359 | $549 | $190 |
On Basic, your second route doubles the bill. Route two is +$50 and route three is +$50, and then every route after that is +$30. The price curve is steepest at the smallest size — which is to say, at the exact moment a solo operator puts a second truck on the road. Going from one crew to two costs more, per crew, than going from nine to ten.
On Pro, it is $50 a route, flat, forever. Which means the price of Pro's feature set is not $50 a month. It is $50 at one route, $90 at five, and $190 at ten. The QuickBooks sync you added for $50 when you were a one-truck shop costs you $190 a month by the time you are running ten. Nobody on page one draws that curve, and it is the one that matters if you are growing.
Annual billing is exactly eleven months for twelve
The pricing page carries a full annual ladder alongside the monthly one. We pulled both out and compared every published pair: three tiers, 75 route counts each, 225 price points.
Every single annual price is exactly eleven times the monthly price. Zero exceptions.
- Basic, one route: $49 x 11 = $539
- Pro, one route: $99 x 11 = $1,089
- Growth, five routes: $499 x 11 = $5,489
So the annual discount is one free month — 8.33%, everywhere, on every tier and every crew count. It is not a volume discount and it does not get better as you grow. The page-one source that told readers annual "typically saves 10–20%" overstates the floor by a fifth and the ceiling by more than double.
Whether it is worth taking is a cash-flow question, not a maths one: you pay eleven months up front in the dead of winter to save one month you would otherwise pay in July. For a seasonal book that is a real trade, and it is why the freeze option on monthly plans is worth weighing against it.
The costs nobody quotes
Three line items sit outside the plan price.
SMS. $5 a month for the texting subscription and a local number, plus credits: $50 for 1,000 messages, $100 for 2,500, $200 for 8,000. Credits never expire and only outgoing messages draw them down. On a 60-client weekly book sending one appointment reminder per visit, a 32-week season is 1,920 messages — call it $100 of credits plus $40 of subscription, so about $140 a year, or roughly a quarter of what the Basic plan itself costs.
Card processing. Payments run through Stripe or Square, so you pay their published rates, not GorillaDesk's. There is no markup disclosed, which is the right answer, but it also means the processing cost is not in any of the numbers above.
Data import. Free, which is genuinely unusual in this category and worth crediting. But the vendor states plainly what will not come across: contact details, service and billing addresses, notes and a starting balance import; complete past service and billing history does not. If you need last season's job history to be searchable, plan on keeping the old system readable somewhere, or exporting it before you cancel.
What the difference is worth on a real book
Software prices only mean something against the work that pays for them. Here is the book we have used across every pricing piece on this site, unchanged: 60 weekly clients at $52 a visit, a 32-week season, a two-person crew costing $52.80 an hour fully loaded, 40 minutes a stop. That leaves $16.80 of contribution per visit, $537.60 per client per season, and $32,256 across the book.
Against our own $199.99 a year:
| GorillaDesk plan | Per year | Premium | Crew-hours to cover it | Per week in season |
|---|---|---|---|---|
| Basic, 1 route, monthly | $588 | $388.01 | 7.3 | 14 min |
| Pro, 1 route, monthly | $1,188 | $988.01 | 18.7 | 35 min |
| Pro, 2 routes, monthly | $1,788 | $1,588.01 | 30.1 | 56 min |
Read those honestly and they do not all point the same way.
Basic is a rounding error. $388 a year is fourteen minutes of crew time a week. Any piece of software that saves you a quarter of an hour a week has paid for itself. If Basic does what you need, arguing about $388 is not where your margin is.
Pro at one route is a real decision. $988 a year is 35 minutes of crew time every week of the season. Route optimisation on a 60-stop book will usually clear that on its own, and if the QuickBooks sync is saving you an evening a month of retyping, it clears it twice over. That number is worth knowing rather than dismissing — it is the same premium we found on LawnPro's mid tier, which is a reminder that $99 a month is simply what this category charges for the useful stuff.
Two crews on Pro is where it starts to hurt. $1,588 a year is 2.95 clients' entire season contribution — three lawns you mow all summer purely to pay the software bill — and 4.9% of the whole book's margin. It also happens to cost exactly what the Growth tier's sales suite costs at one route, which is a useful sanity check when a rep offers you an upgrade.
For the wider category picture, our breakdown of what lawn care software costs puts these tiers next to Jobber, Yardbook, Aspire and SynkedUP.
Where Landscapey fits, and where it does not
We build Landscapey, so read this section knowing that.
Our pricing is one plan: $19.99 a month (listed at $29.99, launch pricing) or $199.99 a year, with a 14-day trial that does require a card. It includes clients, jobs, recurring schedules, scheduling and route optimisation, invoicing with card payments, expenses, financials, QuickBooks Online sync and a public profile page that generates leads. We take 0% of your invoices. There is no route ladder and no per-seat charge, because the price does not scale.
It does not scale for an unflattering reason: we are one login per business. If you run two crews with two crew leaders who each need their own device and their own stop list, GorillaDesk's model fits that and ours does not yet. That is the honest version.
The rest of what we do not have, checked against our own codebase rather than remembered: no chemical or material tracking and no application records — GorillaDesk is pest-control-first and that lineage shows in features lawn care buyers with a spray licence will want. No device or barcode tracking. No commission tracking. No time clock. No customer portal or online booking. No e-signatures. No SMS or VoIP. No Zapier or open API. And no free tier — 14 days, then $19.99.
If you need any of that, the $99 tier is buying you something real and you should pay it. If what you actually need is scheduling, routing, invoices that get paid and books that reconcile, compare the two prices before you commit to a ladder.
Frequently asked questions
How much does GorillaDesk cost per month?
$49 for Basic, $99 for Pro and $149 for Growth — each for one route. Add routes and the price climbs: Basic goes $49, $99, $149 for the first three and then $30 per route; Pro is $50 per route throughout.
Is GorillaDesk priced per user?
No. It is priced per route, meaning a schedule assigned to a technician. Users are unlimited and free; only users assigned to a schedule need a paid seat. A crew that rides together shares one schedule, so two two-person crews is two routes, not four.
Does the $49 plan include QuickBooks sync?
No. QuickBooks Online sync is a Pro feature, so the real entry price for a QuickBooks shop is $99 a month at one route.
Does GorillaDesk have a free trial or a free plan?
A 14-day free trial with no card required. There is no permanently free plan. Data import from another system is free, though past service and billing history does not transfer.
Is annual billing worth it?
It is exactly one free month — 8.33% — on every tier and every route count, verified across all 225 published price points. You pay eleven months up front. For a seasonal book, weigh that against the ability to freeze a monthly plan over winter.
Why do published GorillaDesk prices vary so much?
Because most of them are stale, and several use a billing unit the vendor does not use. On the day we checked, page-one sources published the entry plan at $49, $65 and $165, and described the price as being per technician, per customer and per user seat. The vendor bills per route.
Sources and limits
- Every price here comes from GorillaDesk's own pricing page, read on 6 September 2026, including the full monthly and annual route ladders published on that page. Prices change; check before you buy.
- Third-party claims were verified by reading each page, not its search snippet. Where a page could not be read, it is not quoted.
- One oddity worth knowing before you check out. The Growth cards on the vendor's pricing page display $149 monthly and $1,639 annually, but the sign-up links written into the page's HTML carry $299 and $3,289 — which are the same numbers eleven times over, so they read as an older price left behind rather than a typo. The page's own script rewrites those links as soon as the route slider moves. It is consistent with a recent price cut that Capterra's $299 listing has not caught up with either. We are not claiming you would be billed $299; we are saying check the total in your cart before you pay.
- The 25-stop routing cap is reported with its condition attached. It binds on dense mow routes at roughly 20 minutes a stop and does not bind on a 40-minute full-service book.
- The book used for the cost comparisons is a model, not a survey — 60 clients, $52 a visit, 32 weeks, a $52.80 crew hour. Your numbers will differ; the method is the point, and you can run it on your own figures in ten minutes with our lawn care pricing chart.